Thank you for volunteering with the London Track 3 Ski School this season. Volunteer participation has been the heart of London Track 3 for over two decades and has made Track 3 the strong community organization it has become.

Vulnerable Screening of volunteers is a new reality of our modern society. Although it may pose an inconvenience, the goal of Vulnerable Screening is to protect our students and provide a safe environment for everyone. Your cooperation in getting a completed Vulnerable Screening Check to us “well before” the actual Track 3 ski instruction season starts is greatly appreciated.

Track 3 therefore requires all volunteers to have submitted an original hard copy of their completed Vulnerable Screening Check. Photocopies are not acceptable – the original will have an “embossed Police stamp” present. Vulnerable Screening Checks are considered valid for three years from the date they were completed (a check will cover the three ski seasons following that check). Please note that there are three ascending levels of Police Checks with the “Vulnerable Screening” Check being the most comprehensive. Only a “Vulnerable Screening” Check will suffice for the purposes of working with our students. Track 3 retains all original Vulnerable Screening Checks on file for three years.

If you are a new instructor, you will need to apply to your local Police Service and secure a completed Vulnerable Screening Check. If you are a returning instructor and previously submitted a Vulnerable Screening Check to our program three years ago (a check completed after the 2009 ski season), it will no longer be valid for the 2013 ski season – you must have another Vulnerable Screening Check completed and submit the new one to us. If you submitted a completed Vulnerable Screening Check to Track 3 more recently than 2009 (two ski seasons or less have passed), your check will still be valid and on file – no action is required. Please Note: Volunteers will not be able to ski with their student until our program is in receipt of a current Vulnerable Screening Check (completed within the last 3 years).

If you need a Vulnerable Screening Check for this upcoming season, please do one of:

• I live in the City of London and require a Vulnerable Screening Check:

  Please attend the London Police Service with suitable photo identification, and submit an LPS form for a Vulnerable Screening Check. Additionally, bring a Track 3 Vulnerable Sector Screening Letter to LPS, to demonstrate that you are a London Track 3 Ski School volunteer. Visit www.police.london.ca for more information on Vulnerable Screening Checks. The LPS Vulnerable Screening form is posted below.

  Students: If you are a university or college student living in London during the school year, but also still have a permanent non-London address (parents), please attend the London Police Service for your check (do not attend your home town police service). Bring two pieces of identification showing your home town address, as well as a rent or school receipt showing your London address during this current school year and the London Police will complete your check. LP1007- LPS VULNERABLE SECTOR CHECK FORM

• I live outside the City of London and require a Vulnerable Screening Check:

  Please attend the Police Service that services the area in which you reside (O.P.P. or another municipal Police Service). Bring suitable photo identification, and submit their application form for a Vulnerable Screening check to them. Additionally, bring a Track 3 Vulnerable Sector Screening Letter to them, to demonstrate that you are a London Track 3 Ski School volunteer.

  To gain more information on the Vulnerable Sector Screening process in another jurisdiction, please visit the O.P.P. website at www.opp.ca or the website of any other municipal Police Service where you may live (St. Thomas PS, Strathroy PS, Chatham Kent PS, Oxford Community PS, etc). The O.P.P. Vulnerable Sector Check form is supplied below for your convenience. The O.P.P. detachments of London, Strathroy, Lucan, and Glencoe provide this service – call them to ascertain their hours.

  LE220E – O.P.P. VULNERABLE SECTOR CHECK FORM
• I am already in possession of an original Vulnerable Screening Check completed within the previous two years (original means the “embossed Police stamp” is present):

  Submit the “original” to Track 3 in advance of your first ski session with your student. It does not matter which police agency completed it at that prior time.

Fingerprinting:

Generally, an application for a Vulnerable Screening Check can be completed without fingerprinting being required. However, due to newer rules imposed on all police agencies, if an applicant’s particulars are “similar” to a known offender, the police agency will require the applicant to return to police headquarters and provide fingerprints. The fingerprints are then compared to the fingerprints of the known offender to positively conclude that the applicant is not the known offender, and the Vulnerable Screening Check is completed. This additional effort can extend the turnaround time to 3 - 4 weeks before a completed check is back in the hands of an applicant.

Fees:

London Track 3 has eliminated the annual registration fee for instructors ($15 annually). We therefore ask instructors to absorb the cost of the vulnerable screening check (averaging $10 once every three years). London Track 3 recognizes that when a volunteer is asked to return to the police agency and provide their fingerprints, an additional fee for fingerprinting is incurred by that volunteer. Track 3 will continue to reimburse any fee charged for the service of “fingerprinting” when it is required as part of a screening check. If you wish to be reimbursed for "fingerprinting", please retain and submit the receipt (attach the receipt and a self addressed envelope to your completed screening check and hand in all items together). A refund for fingerprinting will be mailed to you. Most police agencies offer the service of vulnerable screening and fingerprinting for a reduced rate, recognizing that the applicants are “volunteers” and are enhancing our community. It is important to keep in mind that Track 3 works hard to control annual costs. Please ensure that the police agency you deal with recognizes that you are a volunteer, and extends their reduced rate to you.

Submission of Completed Vulnerable Screening Checks to Track 3:

In order to properly coordinate completed Vulnerable Screening Checks and verify an instructor is clear to ski with their student, the completed Vulnerable Screening Check needs to be submitted to Track 3 staff in advance of the first ski instruction session with a student. Given that there could be up to a four week turnaround if fingerprinting is required, it becomes important that Track 3 volunteers commence the process of Vulnerable Screening well before the start date of the actual ski instruction program. It is suggested that commencing the Vulnerable Screening Check process should be undertaken no later than early to mid-December (the earlier, the better).

As we approach the actual ski instruction season, there will be dates communicated to instructors (yet to be determined), whereby the Track 3 school building will be open for 3 hours on each date - specifically for the purpose of receiving completed Vulnerable Screening Checks from our instructors. One such date will be the Boot Fit date in late November. Other dates for receiving the completed checks will be targeted for mid to later December, and early January. We will be asking you drop in to the school on one of those dates to drop off your completed check. The very latest we can receive these completed checks will be at the on-hill training weekend in January.